AFP Chapter Website Program Updates
In This Update
- CWP Page Updated
- Events Setup On Your Website
Happy Almost-Summertime to all AFP Chapter Website Program (CWP) webmasters and admins. May this Update find you well and enjoying the warmer weather!
We know it has been awhile since our last CWP Update, but we hope you have been using and building out your websites and communities to best meet the needs of both your chapter and your members! And as we know, Events set-up and registration is always a key function needing attention. To that end, we have compiled a few new notes and instructions below regarding Events below that we feel will help in that process.
CWP Page Updated
But first: A quick note to let you all know that we have updated and streamlined the content and tools on the AFP Chapter Website Program page (https://afpglobal.org/CWP) on AFP Global, all toward making it easier to provide you with the knowledge and information you need to develop and maintain your chapter websites. Please be sure to utilize this resource page to help you locate training materials, video tutorials and resources, support forums, and tools and ideas to help you manage your site. You may also find these resources on the Chapter Website Program Community page and the associated library.
Events Setup On Your Website
As mentioned above, we are constantly (and persistently) working with Higher Logic (our chapter platform provider) to enhance the Events set-up and registration functionality so it can better meet your expectations and demands for it. The following updates should help in that regard, and we will continue to work through your requests to improve this functionality now and moving forward.
- Event Details Changed Notification – Back in April we alerted you through the Chapter Website Program Community page that the Event Details Changed Notification had been disabled. We understand that this notification setting was alerting event registrants every time a change was made to an active event listing – even when it was something as small as a typo fix.
While we understand the importance of notifying registrants of important event detail changes, we also don't want to overwhelm registrants with notifications for minor corrections. Since the notification setting is so broad in its coverage of event detail changes, we felt it best to turn off this setting and allow chapters to communicate with registrants directly when noteworthy event changes take place.
Please note that due to this change, chapter event registrants will no longer receive an email notifying them when event details have been changed for your chapter events. If you happen to have a major change to your event (date, time or venue change, event cancellation, etc.) please be sure that you actively notify your registrants.
- Event Registration Page Text – To help simplify the user experience and ensure registrants receive proper event pricing, we have been working to add explanatory text to the registration pages for your paid events – something not normally allowed by Higher Logic but we were able to develop with them given the important need. You should be seeing this text (see images below) appear on your Paid Event registration pages.
Here is the text that will show on a paid event registration page when a user is NOT logged in to the site:
And here is the text that will show on a paid event registration page when a user IS logged in to the site:
- Registering Guests for an Event – AFP members now have the ability to register additional individuals for events. As noted in the event registration page text image above, other AFP members and even non-AFP members can be added to a single registration transaction.
Thank you as always for your assistance and dedication to the AFP Chapter Website Program! You can always email us any questions or requests you have regarding Events (or anything else) to: firstname.lastname@example.org.
In This Update
- CWP Webinar Recording
- AFP Chapter Website Program Survey (March 2019)
CWP Webinar Recording
Thank you to everyone who joined us yesterday (March 19) for our AFP Chapter Website Program Webinar presentation. We hope you found it informative both as a review of your site functionality but also to get you thinking about changes you might want to make to it.
Missed the webinar or would just like a refresher? Please visit the following links. And reach out to us at email@example.com if you have any questions!
AFP Chapter Website Program Survey (March 2019)
It has been over a year since we officially launched most of your new chapter websites on the Higher Logic platform, and a few months since all our technical changes corresponding with the new AFP Global website launch and domain name changes. We now want to know what you think about it all - your website, the content management system, the features and functions of your chapter site, etc.
Please take a moment to complete the AFP Chapter Website Program Survey and tell us your thoughts. We will use your feedback from this periodic touchpoint survey to develop and prioritize enhancements and improvements to the AFP Chapter Website Program and your sites moving forward. We appreciate your response by Friday, April 5, 2019! Take The Survey >>
In This Update:
Happy Dreary Weather Season, Everyone! Between the constant rain here and the early gloom before we change the clocks, it certainly can be rough going. Thankfully, the kids are thrilled to be back in school with Spring Break far off in the future. Yes, I believe they call that sarcasm ….
A quick Update this month on the latest with the AFP Chapter Website Program. We hope you are all well!
Upcoming CWP Webinar: March 19 (DATE CHANGE)
AFP will be presenting an AFP Chapter Website Program Webinar on Tuesday, March 19, 2019, at 2 pm Eastern (Please note: This is a change from the originally scheduled Feb. 28 date - we apologize for any inconvenience.)
This will be an opportunity for us to review the program for any new and interested chapters, as well as highlight a few features we have received repeated queries about. We will also save time to take your questions.
If you have any specific topics you feel we should include in this webinar, please let us know.
Please make note of the call information below:
Tuesday, March 19, 2019
3 pm Atlantic
2 pm Eastern
1 pm Central
12 noon Mountain
11 am Pacific
The call-in information is:
Webinar link: http://afpnet.adobeconnect.com/afpchapters/
Call-In US: (703) 286-5377
Call-In Canada: 1 (800) 309-2350
Participant Code: 387-7740
Tips & Suggestions: Events
While we know there is never really a true "slow" period for chapters - we're busy 24/7 all year! - the start of the new year before conferences and NPD demands kick in is a good time to take a close look at your chapter website and update/refresh it to ensure your members and the public are getting the best and most accurate information possible. This month, we have some new tips and suggestions regarding Events!
As you continue to plan events for 2019 and add them to your chapter site, we wanted to highlight two new event types that are now available for you to utilize.
Many chapters have brown bag lunches or other meetings that occur on the same day (e.g. third Tuesday) and at the same time and location every month. Rather than set up a separate event for each of these, you can now select options related to recurring events.
There are two templates set up in the Event Type drop down (*Please note that this type of event is only possible for RSVP only, no payment events):
- AFP Chapter Event (Recurring, RSVP Only | No Payment)
Use this type to set up a recurring member RSVP event. Member login required.
- AFP Chapter Event (Recurring, RSVP Only - No Payment | Open To All - No Login Required)
Use this type to set up a recurring RSVP event for all attendees (member and public) - no login required. Set price to "0" for event.
When setting up the recurring event using these templates, be sure to toggle to "Yes" for Repeating Event under the Date & Time section. This will then open a variety of options for you to choose from such as repeating daily, weekly or monthly; ending after a specified number of occurrences or on a specific date, etc.
Payment Online Only Event
The Payment Online Only event type allows chapters to accept online payments only – meaning offline payments through check and/or cash are not accepted.
In the Event Type drop down select:
- AFP Chapter Event (Paid Event *Payment Online Only* | Simple | Open to All - No Login Required)
Use this type to set up a paid event that does not allow offline payments. Open to members & the public - no login required.
By selecting this event type, the only option that will show at checkout is the Checkout with PayPal button.
Did You Know?
Did you know that for paid events, registrants can pay by credit card without having a PayPal account? They simply need to click on the ‘Checkout with PayPal button’ during checkout and then choose the ‘Pay with Debit or Credit card’ option at the bottom of the Login to PayPal screen. To make your registrants aware of this option, it might be helpful for you to add some language in your event description regarding this process.
In This Update:
“Out with the old, in with the new” – that classic idiom could not be more appropriate when it comes to all the online and database changes instituted by AFP toward the end of 2018.
AFP greeted 2019 with a new website (https://afpglobal.org), a completely overhauled membership database, and – thanks to you all! - over 120 new websites for the chapters participating in the AFP Chapter Website Program – quite a significant advancement from where we were just a year ago at this time! That’s not to say it was easy – we know there have been some bumps in the road. But upgrading our digital properties and establishing these new online platforms is just Phase I of our three-stage approach to establishing AFP as a digital leader in the association space!
We are now finishing up Phase 1, stabilizing the chapter websites, database and reporting data to ensure you have the site functionality and member information you need. On a related note: A reminder that your AFP Chapter Reports are now available for you to download. The steps to access your reports have changed - to learn how to access and download AFP Chapter Reports, please refer to the Accessing Chapter Reports Sheet. If you have any questions or need additional assistance, please email Kelley Brown at firstname.lastname@example.org.
We are now excited to begin Phase 2 of our online initiative – optimizing and enhancing our current websites, platforms and database features, with an eye toward the start of our final phase later this year: Providing chapters with the technical and administrative tools to better access and customize the data and information you need.
To that end, AFP will soon be reaching out to you with a number of surveys to collect your feedback and recommendations regarding chapter website improvements, reporting and data needs and requirements, and any other suggestions you have on how AFP can better provide you with the tools and resources you need. This information will aid us in developing a project priority list in line with our budget. These surveys should be reaching you in early February, so keep an eye out for them!
Website Review: Tips & Suggestions
As we all close in on the end of the first month of 2019 - hopefully still refreshed, energized and ready to take on the new year! – now is a great time to take a close look at your chapter website and update/refresh it to ensure your members and the public are getting the best and most accurate information possible. Based on our observations, here are some key tips and suggestions to assist you in that effort!
But first: A quick “Welcome!” to our new chapter volunteer webmasters! If you are new to the program, please check out the “Be Sure To” section below to learn more about how to manage your chapter site. As always, if you have any questions along the way, please email email@example.com and we’ll be happy to help you out!
Double-check Your Links and Pages:
- Please check all links you may have back to the AFP Global website - https://afpglobal.org. While we have set up some redirects for key former URLs, most old links will not work. In addition, some material did not make the transition when we moved to the new website.
- Check your site for blank or placeholder pages that might still be there from when we first delivered your templates, and delete/edit accordingly. Also check for unused navigation sections and remove or rename as necessary.
- Please ensure that email addresses on your website are hyperlinked. Also check the Contact set-up in your Admin to make sure you have the right mail address there.
- Check that your campaign/donation links for BE the CAUSE (US) or Every Member Campaign (Canada) are accurate and up to date.
- Check and update your social media icons and links that appear in the footer area of your site. These social media icons were defaulted to AFP Global’s social media sites, but you can go in and change those links, and/or delete the ones you do not want to appear. To do so, go to Edit Navigation > Text Links at Bottom > Social Media Links, then under “Content” click “Social Media Links 1” and edit accordingly.
- Also take a look at your Facebook and other social media links on your About Us and other pages and make sure they are correct, current and working.
- Your chapter’s current year leadership and contact information. Most chapters will have a whole new set of volunteers leading the way in 2019, so be sure that those representing your chapter are reflected correctly on your website.
- National Philanthropy Day Award nomination information and deadlines. National Philanthropy Day may be many months away, but now is the time to update your nomination forms, information and deadline dates.
- Your chapter’s National Philanthropy Day event information and save the date for 2019. The finer details may not be available at this point in time, but it’s never too early to let folks know the date!
- Dates and information for any education programming and/or events offered by your chapter. Be certain to keep your educational offering information and dates current and remove outdated information from prior year(s).
- Scholarship deadlines for any chapter-offered scholarships and those offered through AFP Global (Chamberlain Scholarship, Diverse Communities Scholarship). Deadlines may not be until later in the year, but now is a good time to review the information provided on your site. In addition, be sure to check all links back to the AFP Global site.
- Conference dates and information for AFP ICON 2019 in San Antonio, TX March 31- April 2, as well as information for any conferences held by your chapter.
- Remove any references and information related to the AFP Resource Center. In its place, please use the following:
Need some specific information about fundraising, like how to set up a major gift program or work more effectively with your board? Or maybe you just want to learn about the latest trends? AFP’s Guides & Resources have you covered, from our Advancing Philanthropy magazine and research reports to our Ready Reference Series and Hot Topics. From the foundations of fundraising to advanced topics, this is where you can find it!
*Please be sure to link the text Guides and Resources to https://afpglobal.org/guides-overviews
Be Sure To:
- Check out these links for instructions, tutorials and other materials on how to complete and optimize your site and Discussion Community:
- Make use of the Events Calendar on your site and consider promoting your event on the AFP Global Master Calendar. Send your chapter and NPD events to: https://afpglobal.org/form/event-submission.
- Make use of your Community Library to post documents such as newsletters, award nomination forms, scholarship application forms, pictures from events, etc. It’s a great place to keep all the documents you wish to share with your members!
- Give your Discussion Community some attention. This great resource allows your chapter members to connect to share information and insights, learn more from colleagues on particular topics, and more! If your Discussion Community is not active, consider posting a “seed” question to get the conversations rolling. It’s also a good idea to regularly check in on discussion activity to make sure that member posts are receiving feedback/responses. Even if you don’t have the answer, perhaps you can point to a colleague or resource that may be of help.
- Make the homepage Slideshow Carousel work for you. Some chapters use this space to advertise upcoming events, advertise/request volunteers for committees/events, etc.
- Join the Higher Logic User Group (HUG), a support network where Higher Logic users can connect with other Higher Logic experts, customers and partners through interactive blogs, forums and discussions. In addition, you can register for ongoing webinars and courses focused on building and enhancing your new sites. To receive an invite to join HUG, please click here to request an account (be sure to put down your AFP chapter name to receive approval).
- Providing information and a link to AFP Global’s 2019 Webinar series and on-demand webinars as well as AFP’s e-courses. A good spot for this might be under the AFP Resources area located for most under the Career or Professional Development navigation heading. There are a number of professional development offerings located under the “Learn & Grow” section of the AFP Global website, so be sure to check them out and pass the information along to your members.
- Using the Community Announcements area to remind your members about upcoming events and deadlines, promote programs, share information on chapter National Philanthropy Day award winners, notify your members of current public policy issues that may be of interest, etc.
- Including a photo of the current year’s leadership or even the chapter president in the Welcome section on your homepage. It’s always good to put a face to a name!
We hope this list of tips is a useful tool as you update your websites for the coming year. Again, if you have any questions, please email firstname.lastname@example.org.
Upcoming CWP Webinar
To start the new year, we will be presenting an AFP Chapter Website Overview Webinar in February. This will be an opportunity to present the program to chapters not yet involved but curious about these websites, as well as review the program and site features and functionality with existing and new webmasters.
Please make note of the call information below:
Date: Thursday, February 28, 2018
Time: 2 pm Eastern
The call-in information is:
Webinar Meeting Link: http://afpnet.adobeconnect.com/afpchapters
(Please log in as Guest)
US Phone Number: 303 248 1290
Canada Phone Number: 800 747 5150
Participant Code: 5198452